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Mission Manor Homeowner's Association Board of Directors Meeting Minutes
location: 1571 Gastel Drive date: March 17, 2022
T. Retka, Chairman Pro Tem, called the meeting to order at 4:35 PM.
Members attending: D. Solis, P. Bond, T. Retka, B. Salinas and A. Tunseth. N. Ewasko was absent. New elected Board members attending: Abelino Leal, M. Clary, O. Alvarez and A. Garza. D. King also attended.
Newly appointment elected Architectural committee members attending: M. Botelho and R. Starkweather. Community members attending: Isaias Alvarado, Maribel Alvarado, Lupe Almaguer, and Martina Munoz.
Agenda Points:
1.Welcome: T. Retka welcomed everybody and thanked the architectural committee members for volunteering and for attending the meeting. He also welcomed all visitors.
2. Community Issues:
Pond Water Level: Mrs. Maribel Alvarado gave a letter, addressed to the Board, to B. Salinas. T. Retka asked about the letter. M. Alvarado explained that it was about the pond low water level. P. Bond explained that she was going to order water and that she will ask about the issue. D. King explained that MM is at the mercy of United irrigation. This time of year, as all other previous years the pond water is low due to United not running water in their canals because of off season maintenance.
1716 E. Gastel Occupant form: D. Solis informed that he already received the occupancy form from this address.
“Benefits of Living in Mission Manor” document: Mrs. Lupe Almaguer expressed her concern about this document, which was passed out at the Annual meeting. She said that there are three important benefits of living in Mission Manor that were not included in this document. She asked to please include: “Pet Alert”, “Neighborhood Watch“ and “Silver Alert”. T. Retka said that the Board will modify the documents to include these three important benefits. Pool Telephone: Mrs. Martina Munoz concern was about the removal of the emergency phone at the pool. The Board explained that due to the fact we do not have a diving board or water slide, our insurance company does not require an emergency phone. Approximately three years ago the board at the time decided to discontinue use of the phone because everyone these days carries a cell phone, and the association could save around $900 dollars a year.
3. February 24 Minutes Approval: D. Solis asked about the updating and the copies of the Basic Rules. He wanted to know what was the updating he needed to do. B. Salinas will send the document to him. D. Solis will update the names of the contact persons and take the document to Post Net for copying. P. Bond motioned to approve the minutes. T. Retka seconded the motion. All members approved the motion. Motion carried.
4. Treasurer’s Report: P. Bond reported $66,300.07 bank balance as of today.
Dues Collection: 1604 Iowa has not responded to a letter sent on Feb. 26, 2022. O. Alvarez volunteered to call. P. Bond will provide the contact information.
5. New Architecture Committee: T. Retka explained the new Architectural Committee members that D. King will guide them and help in providing the necessary forms. M. Botelho explained he has all forms and that he will update them. T. Retka thanked and asked M. Botelho to please do the updating and to bring the forms to the board. O. Alvarez asked that the Board would like to get a regular report from the Architecture Committee to let the Board know of the activities and any identified problems that need to be corrected or need of Board action. T. Retka suggested to include the Architecture Committee on future agendas.
6. Cleaning Person Rate Change: T. Retka motioned to increase the cleaning person rate from $40.00 to $50.00 for two cleanings per month. A. Tunseth seconded the motion. All members approved. Motion carried.
7. Who can be Board Member: T. Retka reminded all members that the question about “Who can be a Board Member” was asked at the Annual Meeting. He also reminded everybody that during the last Board meeting this was also discussed and that all Board members were supposed to investigate and report back to the other Board members. He asked if anybody else found information on this issue. The only information the Board members found was from what T. Retka sent by email. T. Retka went over this information. He explained that according to the information from the “Texas Law” there are no requirements for who is eligible to be a director /Board member other than those within the HOA’s Bylaws and Articles of incorporation of governing documents. He also informed that he went through the MMHOA documents he had and did not find a copy of the Articles of Incorporation. He went to the State of Texas, and he found the MMHOA Articles of Corporation dated 25 of October 1996. He reviewed these documents and the MMHOA current Bylaws and Covenants. The governing answer according to the MMHOA Bylaws, Article 3.01 is: “A Mission Manor Homeowner Association Board of Directors Member “Needs to be a property owner within Mission Manor Phase II.” He also pointed out that the Texas State Property Code says that two owners from the same household are not permitted to serve on the same Board of Directors of a Homeowner’s Association.
8. Draft Reimbursement Policy: This topic was fully discussed and there was no action taken from the Board.
9. Occupant Form Collection: D. Solis informed that he collected 3 more occupant forms and that there are 7 more forms to be collected. T. Retka informed that the Federal law allows the Board a method to deal with property owners who do not return or sign our annual occupant form. He also explained that if a Board member can attest to the age and the number of occupants in a residence, the Board member can sign the occupant form. M. Clary volunteered to take care of the missing occupant forms. Board members told her that they would be willing to help her.
10. Email Collection: This issue is a work in progress and the new Board of Directors will continue to collect the membership emails. T. Retka explained that the purpose of collecting the membership emails is to send information more efficiently pertaining to the MMHOA business. He also mentioned the other two ways to communicate with all MMHOA residents is through the bulletin board and the MMHOA website. D. Solis expressed his interest in being a MMHOA website volunteer.
The following is a summary I asked Mr. Botelho to send to the Board to understand the information about the website he suggested. Mr. Botelho said:
I suggested that, in my opinion, our current website may not meet the intention of the Texas law passed in September because it is a sub-domain of (wordpress.com) rather than a unique, searchable, domain. The main problem as I see it is that a sub-domain cannot be found using a search engine such as google or bing and is therefore not available to someone who does not have prior knowledge of the subdomain address.
A domain on the other hand can be found in a general search by Google, Bing, or whatever search engine is used by typing in "Mission Manor". This makes it accessible to whoever is trying to find it.
The primary advantage of a sub-domain is that it is usually free. Using a domain requires the purchase of a unique name and annual renewals.
I did a search of available names for a domain and discovered that while missionmanor.com and missionmanor.net are owned by others and in use,missionmanor.org and missionmanortx.com were available, either one costing about $20-25 per year to reserve. The cost of using an inexpensive webpage builder (such as Yola's bronze) is around $90-100 per year, making the entire annual cost around $125. For that amount you have the opportunity to design an attractive website that is easily accessible to members with a computer and to anyone considering making Mission Manor home.
I also offered a prototype which I built of what such a site could look like and invited everyone to take a look at. This prototype can only be viewed atmissionmanor.yolasite.com. It exists only as a prototype and will be deleted once the board decides the matter. Mr. Solis stated that he has been interested in developing a true website for a while and was willing to serve as webmaster. I have built several HOA websites over the years, and I offered to assist Mr. Solis in that effort should the board decide to use a domain rather than the current subdomain.
11. New Board: Training for New Officers: T. Retka explained he had a training session with A. Leal and O. Alvarez. D. Solis will train M. Clary next week. Bank Signatory Plan: P. Bond will contact A. Leal and M. Clary to schedule an appointment with the Lone Star Bank. Picture of the New Board: The Board will take a picture for the MMHOA website when all Board members are present in a MMHOA monthly meeting. Who needs Microsoft Word/Excel/PowerPoint: T. Retka asked who needs the MMHOA Microsoft Word/Excel/PowerPoint shared subscription. He oversees getting the subscription every year. Then he sends an invite to those Board members who need this software programs installed in their computers. He will send an invite to B. Salinas, P. Bond and M. Clary.
12. Transfer of Files to Association Computer: T. Retka informed that all 2021-2022 MMHOA documents from the President, the Treasurer, the Financial Secretary, and the Secretary have been transferred to the MMHOA computer. He explained to O. Alvarez that at the end of the year that he will need to transfer all 2022-2023 MMHOA documents on individual computers to the MMHOA computer.
13. Common Area (heater heat exchanger leak): D. King informed that the ordered parts were just delivered. The work will be completed tomorrow morning (Friday, 18) T. Retka asked about the new electric heater issue. D. King explained that buying an electric heater will save gas. This kind of heaters utilizes the heat from the atmosphere to heat the pool and save natural gas. T. Retka said that this issue will be decided by the new Board.
Insurance Coverage: D. King asked if the MMHOA insurance has an umbrella or liability coverage. T. Retka said that he thinks it does. D. King asked if that would cover lawsuits. T. Retka said he will investigate this issue.
14. Set Next Meeting: Next meeting will be on April 21 at 4:30 PM.
Adjournment: T. Retka motioned to adjourn the meeting. B. Salinas seconded the motion. Meeting was adjourned at 5:50.
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Mission Manor Homeowners Association, Inc. Board of Directors Minutes
location: 1571 Gastel Drive date: April 21, 2022
Meeting Minutes April 21, 2022
Oscar Alvarez MMHOA president called the meeting to order at 4:35 PM.
Board Members attending: Abelino Leal-VP, O. Alvarez-President, Pam Bond-Treasurer
and Alma Garza-Member at Large. Blanca Salinas-Secretary and Mary Clary-Financial
Secretary were absent. MM members attending: T. Retka-Advisor, David Solis, David
King-Pool/Grounds, Michael Botelho-Architecture Committee, Al Tunseth and Belinda
Leal also attended.
Agenda Points:
1.Welcome: O. Alvarez welcomed everybody and asked everybody to sign in. He thanked
everyone for attending the meeting. He also welcomed all visitors.
2. Community Issues:
1612 Iowa Collection on Transfer Fees from Sierra Title Company: T. Retka received a
resale certificate from Mr. Eugene Ragsdale on 2/7/22 which has been processed and
returned by D. Solis to Mr. Ragsdale and Sierra Title on 3/3/22. It was explained that
Sierra Title Company has not sent the property transfer fee to MMHOA. O. Alvarez
and/or M. Clary needs to follow up with Sierra Title until the transfer fee is collected.
1576 South Gastel Circle- MMHOA Covenants Compliance: O. Alvarez informed that M.
Botelho and he drove by this address before the meeting. He mentioned several issues
(yard overgrown, house deteriorated…) that needed to be addressed by the owner of
the property. He read a letter sent by a MMHOA resident. MMHOA will try to solve the
problem by paying a visit to the owner of this property. A. Leal will visit the residents to
explain the situation and work a plan for correction.
1601 Lakeside- Pool Complaint: O. Alvarez explained the complaint about the pool
heating situation. At the same time, he explained that the complaining residents left
after the pool heating issue was resolved. P. Bond suggested to send an official
response to apologize for the pool situation stating that we had problems with the heater
system and the pool had to be closed because the water was cold. B. Salinas will write
an official letter to explain MMHOA pool heating issues and to apologize for the
inconvenience.
1624 E. Gastel -Dog Issue: There was Board and Community member discussion on
this matter. The dog is not living at the property based on observations from the
neighbors. The son, owner of the dog, frequently visits his mother who is the occupant
in this address. There are no restrictions in the MM Covenants on the size of dogs that
can visit a property. O. Alvarez said that B. Salinas will write a letter to address this
issue.
Mission Animal Control Dept. & Dead Pond Fish: City of Mission Animal Control Dept.
did not pick up the dead fish. D. King and Leo Bloczynski cleaned the pond. It is
suspected that cormorant bird may have been responsible for the kill.
Status on Rent 1716 E. Gastel: D. Solis reported that MMHO Association received all
required information on this property. Renter meets the 55 and older requirements and
they are renting for 6 months.
Norma Alvarez to speak on Brush Pick up: O. Alvarez spoke on behalf of his wife
Norma Alvarez. He explained that by his house there was a huge pile of brush for
several weeks without being picked up. This kind of situation could become a hazard
problem (traffic, rodents, snakes, clogged drainage. etc.) for the MMHOA residents. A.
Leal explained that unfortunately there is very little MMHO residents can do when the
tree cutting companies schedules can’t accommodate the MMHOA pick-up brush
schedule. P. Bond informed that brush collection is on the third full week of the month,
but a call should have been placed to the city for an early pickup which would have
happened. The Board will post brush pickup on the bulletin board and on the website.
Tree Trimming: P. Bond also explained that the association has $250.00 in the budget
for tree trimming. D. King pointed out some trees that need to be trimmed. O. Alvarez
motioned to spend this amount to trim the trees. A. Leal seconded the motion. All
approved. Motion carried. P. Bond will contact the company to do the work.
3. March 17 Minutes Approval: A. Leal motioned to approve the minutes. A. Pena
seconded the motion. All members approved the motion. Motion carried.
4. Treasurer’s Report: P. Bond reported $63,212.71 bank balance as of today. She also
informed that Champion energy and the gas companies sent a notification to inform that
there are some changes coming.
Dues Collection: As of today, 1604 Iowa has not responded to a letter sent on Feb. 26,
2022. O. Alvarez asked M. Clary, financial secretary, to call D. Davis, MMHOA Lawyer,
to ask for guidance and quote to compose a “Demand Letter” stating the consequences
for slow and /or nonpayment of annual dues.
5. MMHO Association Insurance Situation: MMHOA current property insurance
provider is “Whitset Insurance company”. A MMHO member indicated the common area
may not be correctly covered since the property insurance has not been updated for
many years. The Board wants to add a lawsuit insurance to what MMHO Association
currently has and to make sure all Mission Manor common area property including
fences are covered. MMHOA advisor briefed the Board on his discussions and
investigations during March on this matter. All files on this issue were turned over to O.
Alvarez who will work on the insurance question. MMHOA member will contact
“Sheppard Walton” an insurance company in McAllen to see if they can make us a visit
and gives us a quote to cover property insurance and board member liability. This issue
will continue to be discussed.
6. Houses for Sale:
1713 Gastel: This property has been sold. MMHOA Documents will be not sent until
Edward Title Company sends all required MMHOA documents (Proof of age, ID’s). M.
Clary and D. Solis will follow up.
There are two more properties for sale: 1577 s. Gastel and 1610 Gastel.
7. Architecture Committee (AC) Report: 1612 Iowa Fence Relocation: M. Botelho
provided MMHOA a written report on the successful conclusion on this issue. He also
created updated friendly architectural forms with a cover letter. O. Alvarez motioned to
approve the usage of these new architectural forms. A. Leal seconded the motion, all in
favor. Motion carried. M. Botelho and R. Starkweather asked the Board to help finding a
third member for the architectural committee. They asked the Board to appoint a third
architectural member who is more proficient using technical words in Spanish. M.
Botelho suggested Janie Ponce who lives at 1802 N. Gastel circle. Janie Ponce has
agreed to serve as the third Architecture Committee member.
M. Botelho explained the board about a situation at 1614 Iowa. The owner placed an
awning to create a front porch which is not permitted according to the MMHOA
covenants. It is known by the Board members that this resident uses the awning and
does not want to remove it. M. Botelho asked the Board to create a temporary variance
to the rules/covenants document to allow the awning as long as the owner lives there. If
he leaves or sells the property, then the awning must come down. O. Alvarez proposed
that this issue will be included on the next Board meeting agenda.
M. Botelho informed that because he won’t be present on the next Board meeting, he
wanted to inform that the residents on1611 E. Gastel will build a legal parking space
and that it was approved by the architectural committee.
M. Botelho wanted to point out that the architectural committee does not have any
authority regarding political signs. He informed that political signs are allow 90 days
before election and 10 days after polls close. He suggested that the Board needs to
post this information on bulletin board and on website.
Architectural Committee requested Board guidance regarding whether backyards in
Mission Manor are to be within the oversight of the AC. It was discussed that the Board
needs to have something in writing about this issue. O. Alvarez tabled this point for next
meeting.
8. Occupant Form Collection: There are several missing forms. D. King agreed to vouch
for 3 homeowners who refuse to fill out the form. This can be done only if homeowners
have IDs on record. There are still two more forms to be completed.
9. Email Collection- M. Botelho’s Website Suggestion: The Board discussed that
the MMHOA current website is not searchable on the web as required by new Texas
Housing Law, section 209 with regard to website accessibility. The Board recognized
that upgrading to a full domain would have a cost and decided that $125 be approved
for that purpose. The Board voted to upgrade the current website from a sub-domain to
a full domain.
M. Botelho explained and offered to the Board a prototype (missionmanor.
Yolasite.com) of what a full website could look like. He also advised that the domain
missionmanor.org was available at this time. The domains missionmanor.com and
missionmanor.net are not available.
The Board authorized the purchase of missionmanor.org and the creation of an account
on the Yola server to home the new domain. M. Botelho offered to rebuild the prototype
website onto the Yola platform to make the transition easier for the webmaster. The
original prototype web site will then be taken down.
M. Botelho and D. Solis proposed that the wordpress website be continue as our
electronic depository for past board meeting minutes and financials as is currently done
and that the missionmanor.org website be linked to those documents. M. Botelho and
D. Solis offered to assist the webmaster with developing and maintain the new website.
10.. New Board:
Norma’s Resignation: O. Alvarez said that the Board will fill the vacancy up until next
annual meeting. M. Botelho explained that the New Texas Law requires that when a
vacancy exists on the Board of Directors, a “Notice of Vacancy”, which invites interested
parties to apply, must be posted on the website and on the HOA’s notice board for at
least 30 days prior to consideration of individuals for appointment. It also says that all
consideration of each candidate must be done in public (not executive) meeting.
He suggested the way to do it is to post the vacancy on the bulletin board and on the
website before the Board can appoint someone. P. Bond reminded the Board of Mr.
Coronado who volunteered to be on the ballot, but he was not present, and he does not
live in Mission Manor full time. O. Alvarez said he will ask B. Salinas to post the
vacancy.
Bank Signatory Plan: P. Bond, M. Clary and A. Leal went to the bank to sign all forms.
Who needs Microsoft Word/Excel/PowerPoint: It was informed that no one needs the
Microsoft Word/Power Point Program at this time.
11. Next Year’s Annual Meeting:
Who are 1 year and 2-year positions from recent Board members elected?
P. Bond said she has one more year to serve. A. Leal said his position also is a oneyear position. This issue will continue to be discussed.
Lois Complaint: There were several concerns L. Graham talked to T. Retka about Board
procedures on April 10. T. Retka told her that he would bring these issues up to the new
Board.
First, she was concerned about the way the membership voted on different occasions at
annual meeting. She said the membership should use the voting sticks. The Board will
follow the voting process at the next annual meeting.
Second, she was concerned on the disclosures of members’ names and addresses on
the minutes and the possibility of legal issues. The Board had a full discussion on this
issue, and it was difficult to decide how to report community issues on the minutes without referring to the address of the involved properties. The Board will utilize only
property address when discussing issues.
Third, she said that not everyone knows about the $200 property transfer fee, and that
this should be posted on the MMHOA website and on the bulletin board. Also, she gave
him a book on “Financial Procedures and forms” to pass it on to P. Bond, the treasurer.
12. Common Area Issues: No Issues
13. 2022-2023 Possible Future Improvements Projects:
Electric Heater: No discussion….Tabled until next meeting.
Gazebo: No discussion…Tabled to next meeting.
14. Set Next Meeting: Next meeting will be on May 19 at 4:30 PM at the pool area.
15. Adjournment: O. Alvarez motioned to adjourn the meeting. P. Bond seconded the
motion. Meeting was adjourned at 6:30 PM
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Mission Manor Homeowners Association, Inc.
Meeting Minutes May 23, 2022
Oscar Alvarez MMHOA president called the meeting to order at 4:34 PM.
Board Members attending: O. Alvarez-President, Pam Bond-Treasurer, Mary Clary-Financial Secretary and Blanca Salinas-Secretary. Abelino Leal-VP and Alma Garza-Member at Large were absent. MM members attending: David King-Pool/Grounds and Lupe Almaguer-Neighborhood Watch President.
Shepard Walton King Ins. Group representative, Juan Balderrama, invited.
Agenda Points:
1.Welcome: O. Alvarez welcomed everybody and asked everybody to sign in. He thanked everyone for attending the meeting. He also welcomed all visitors.
2. Community Issues:
Neighborhood Watch President Lupe Almaguer presented the Board a List of Recommendations for all MMHOA members. The MMHOA Board asked Mrs. Almaguer to post the list on the bulletin board. MMHOA Board will contact Mrs. Almaguer to let her know who to send the list of recommendations to be posted it on the MMHOA web site. O. Alvarez suggested Mrs. Almaguer to put a list together on the MMHOA residents who live alone and might need assistance. Another issue Mrs. Almaguer brought to the Board was that someone knocked on her door to ask for “The Rules and Regulations of MMHOA because they were looking to buy a house. The Board will place the MMHOA “Basic Rules” on the bulletin board and put several copies in the box attached. The Board Thanked the Neighborhood Watch for their volunteered work.
1612 Iowa Collection on Transfer Fees from Sierra Title Company:
Mary Clary will contact D. Solis on this issue. D. King brought up a new issue on this property. He explained there is a dog running loose. He asked a letter to be sent to explain the rules regarding dogs. B. Salinas politely asked that any MMHOA member who brings up any issue that requires a letter from the Board, that person needs to explain in writing what needs to be included in the letter.
Property at 1576 S. Gastel Covenants compliance:
A Leal gave M. Clary a report to present to the Board of his visit to the property owner on 1576 S. Gastel. He explained that the owner will take care of the issues that need fixing. She asked for some time. The Board decided to send a letter to formally list the issues and the date by when this need to be solved.
1604 Iowa Dues Collection:
The Board decided to send a second letter to try to collect the dues of the 1604 Iowa property owners. M. Clary informed that this property owner has not send their occupancy form either. B. Salinas will include the occupancy form to the letter to 1604 Iowa. M. Clary also informed that the 1704 Rio Drive Occupancy form is missing. B. Salinas will talk with the occupant on 1704 Rio Drive.
1713 Gastel – House sold -Edward Title Company:
M. Clary will call D. Solis to find out about the sale of this property.
1610 E. Gastel – House sold:
M. Clary informed that this property is sold and under contract and all MMHOA required documents have been provided. Transfer fee is pending.
Split Tree West side of Pond:
D. King explained that this tree needs to be cut otherwise we might take a risk of the tree falling and cause serious damage. P. Bond motioned to spend $500 to cut the tree. M. Clary seconded the motion. All approved. Motion carried.
3. April 21 Board Meeting Minutes Approval:
O. Alvarez motioned to approve the minutes. P. Bond seconded the motion. All Board members approved; motion carried.
4. Treasurer’s Report:
P. Bond reported a bank balance of $61,014.52 as of today May 23, 2022.
5.- Discussion & Possible action on: MMHO Property and Board Liability Ins.:
P. Bond informed that MMHOA current Insurance is Western Surety Company.
Mission Manor's Surety Bond Insurance covers dishonesty by Board members.
Mission Manor's current property and liability insurance is provided by
Philadelphia Insurance through a local agency Bert Whisenant. That policy
currently expires on 7-1-22.
The pond is owned by Mission Manor. Our Property and Liability insurance
covers the pond and any liability connected with the pond. The City of Mission is not involved in our Pond.
O. Alvarez introduced Mr. Juan Balderrama from Shepard Walton King Ins. Group. He gave a general explanation of what this insurance would cover for MMHOA property. He will provide MMHOA Board a proposal document of what this insurance would cover and how much it would cost. O. Alvarez will find the current MMHOA insurance document from Pioneers to find out what it covers and how much the association is paying. Also, A. Leal will call and ask the City of Mission for a document that explains the liability for the pond. The Board will get all documents during the June monthly meeting to carefully study the choices before a decision is made.
P. Bond suggested to also get information from Davis Insurance located at Griffin Parkway. O. Alvarez will call A. Leal to inform him of the issues he will take care of; 1. Call Juan Balderrama for the application. 2. Call City of Mission and 3. Call P. Bond to find out about Davis Ins.
O. Alvarez asked P. Bond for a copy of the surety bond. She will send an email with this document to everybody.
6. Architecture Control Committee (ACC):
M. Botelho gave M. Clary the ACC report to present to the Board. The ACC includes:
A. The ACC recommends the appointment of Ms. Janie Ponce, 1802 North Gastel, who has agreed to serve as an ACC member. O. Alvarez motioned to reappoint the existing ACC members and J. Ponce to the ACC. P. Bond seconded the motion. All approved. Motion carried.
B. ACC Recommends a Temporary Variance for 1604 Iowa: O. Alvarez will get the document.
C. ACC Form Collection: The ACC will give all completed applications approved or denied to M. Clary to place in the file which relates specifically to the corresponding property. The ACC already provided M. Clary all ACC April forms.
D. 1611 E. Gastel: ACC granted the permission to expand the driveway. Owners are waiting for Mission City’s permit.
7. Discussion & possible appointment to Board Vacancy:
M. Clary asked if a renter could be part of the Board. She recommended a renter who lives at 1602 Lakeside Drive.
The question about “Who can be a Board member was asked at the annual meeting. Unfortunately, the members present at today’s meeting did not remember about this issue. T. Retka investigated this point back in March and he provided copies of his research to all Board members at that time. For the benefit of the new Board, it would be important to ask him to share this information with the new Board members and to refresh the memory of everybody. The important point at the end of his research was that a Board member must be a property owner.
8. Discussion of new & old MMHOA Websites:
The Board will continue to keep both websites. P. Bond will contact M. Botelho on this issue.
9. Discussion & Action on Board term of Office 1–2-year positions:
Tabled for next meeting.
10. Common Area Issues:
A. Pool Heater: D. King informed that the cost to buy and install an additional pool heater will be $5,650.00. O. Alvarez motioned to approve this expense. P. Bond seconded the motion. All in favor. Motion carried. D. King also explained that a water leak above ground in the pool return plumbing behind the gate in the utility room was fixed and the cost was $150.00.
B. Gazebo: This project will continue to wait.
C. O. Alvarez will present to the Board a drawing of a project to build a Board Office next meeting.
11. Comments & Observations by Board Secretary:
B. Salinas asked the Board:
* To keep in a folder, which she provided to each member, all minutes, agendas, and documents for the entire year. The purpose is to refer to these documents to help with the continuation of all issues that need further discussions or closures.
* To help put together the agenda for each month. All issues to be sent to O. Alvarez. He will decide the order of discussion of the suggested points and secretary will type the agenda.
* To include all Board members when sending emails on any issue. The Board needs to be informed.
* To help with the redaction of letters. She is asking that anyone who brings an issue that requires a letter from the Board, this person will provide a written document that includes the issue, the property address, the owner’s name, and the list of the covenants that need to be addressed.
12. Next Board Meeting: June 30, 4:30 at Pool side
13. Adjournment: O. Alvarez motioned to adjourn the meeting at 6:08. B. Salinas seconded the motion. All approved. Motion carried.
(signatures)
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Mission Manor Homeowners Association, Inc.
Meeting Minutes June 30th, 2022 location: poolside
Oscar Alvarez MMHOA president called the meeting to order at 4:35 PM. Board Members attending: O. Alvarez-President, Pam Bond-Treasurer, Mary Clary-Financial Secretary, Abelino Leal-VP, Alma Garza-Member at Large and Blanca Salinas-Secretary. MM members attending: David King-Pool/Grounds, Al Tunseth and Janie Ponce-ACC member.
Agenda Points:
1.Welcome: O. Alvarez welcomed everybody and asked everybody to sign in. He thanked everyone for attending the meeting and he thanked M. Clary for hosting the meeting.
2. Public Comments by Membership: Pool hours were discussed for possible changes, but it was decided that the pool summer schedule will stay as is.
3. May 23 Board Meeting Minutes Approval: A. Leal motioned to approve the minutes. P. Bond seconded the motion. All Board members approved; motion carried.
April 21 Meeting Minutes Possible Corrections/Amendments:
There were some concerns that needed to be addressed:
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The Board decided to change the word “complains” to the word “concerns” in one of the meeting minutes issues.
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Property Transfer fee information has been posted on the “MMHOA Basic Rules” document on the bulletin Board and on the MMHOA website. This information was explained during the “Annual Meeting” and the Board decided to post the Annual Meeting minutes as a draft on the MMHOA website.
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Property Transfer Fee possible Policy: Board action establishing a policy was discussed and determined to be not necessary as a practice of Transfer fee was established and put in place by prior Board.
4. Community Issues:
1612 Iowa Collection on Transfer Fees and dog issue: The Board decided to ask D. Solis to visit the residents to try to solve these issues. M. Clary will accompany D. Solis. O. Alvarez will provide a copy of the statutes for discussion at the next meeting to determine if we collect transfer fee on this property.
Property at 1576 S. Gastel Covenants compliance:
The resident has been keeping the yard according to the MMHOA covenants and making some repairs to the front of her house.
1604 Iowa Dues Collection: The Board decided to give an extension of one more month and A. Leal will contact the property owners.
There is a general community concern about keeping the palm trees trimmed and the maintenance of the yard to prevent insect infestation. The Board decided to ask the ACC members to take a walk throughout the MM community to check all properties.
5. Treasurer’s Report:
P. Bond reported a bank balance of $58,060.24 as of today June 30th, 2022.
She informed the good news that the electrical rate from Champion has been stabilized at $0.066 and it will not change until 2025. She also shared the cost of outside furniture for the canopy area, but there was not a decision to buy new furniture.
6. Financial Secretary Report:
Properties for Sale: 1577 S. Gastel
1710 Rio Drive: Sold / Transfer fee pending
Procedures that MMHOA will implement to help facilitate the understanding of the Transfer Fee for the purchase/sale of homes in our community:
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Post the names of all the Board Members on the MMHOA website.
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Mary Clary will be proactive in the community to become aware of any properties that go on the market. She will also deal directly with all Real Estate and Title Companies in order to make them aware of the MMHOA requirements and to provide them with the necessary documents that need to be completed by the new buyers.
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An annual letter will be sent to all RGV real estate companies listing the Officers of MMHOA and specifying the MMHOA Transfer fee as stipulated in the Management Certificate according to Texas Property code 209.004 filed in Hidalgo County 12-28-21.
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The Basic Rules will include M. Clary's contact information and be posted in the public bulletin board and in the MMHOA "For Sale" sign dispenser.
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The amount of fees charged by the Association related to a property transfer is $200.00. MMHOA, at the time a property is transferred, must obtain complete occupancy forms in accordance with the instructions for the Mission Manor Occupancy Verification Form. The Association needs to provide the information that the Title Company requests in regard to the MMHOA Resale Certificate.
M. Clary distributed an updated list of resident’s information that includes new MMHOA owners and the pool keys numbers. A. Leal explained he wanted to investigate this list of pool keys information.
7. Architecture Control Committee (A.C.C):
a. Temporary Variance for 1614 Iowa: O. Alvarez informed that the owner is the one to request the “Variance”. The Board is not able to do it without the owner approval. O. Alvarez asked J. Ponce to talk with Mr. Botelho to see if both pay the owner a visit to explain the issue.
b. A.C.C. Form Collection: There were no A.C.C. forms collected this month.
8. Pool / Grounds: Pool Heater additional costs approval & leak repair update:
O. Alvarez asked for a motion to approve $350.00 additional cost for the pool heater and leak repair. P. Bond motioned to approve the additional cost and M. Clary seconded. All members favored the motion. Motion carried.
9. Renovation of Pool House: O. Alvarez presented a sketch of a possible renovation of the pool house with the purpose for the Board to have a meeting place. He asked J. Ponce to start looking into it. D. King expressed his willingness to help with the project.
10. Selection of Ins. Carrier for MMHOA property and Liability coverage to include Board Members: After reviewing different insurance companies quotes, The Board decided to keep Bert Whisenant Insurance. The Board discussed increasing our liability insurance from one / two million to two million per occurrence and four million aggregate. The cost of this increase is $259 added to the cost of our current coverage of $2,141.00. An additional Directors and Officers insurance policy was discussed. This policy with a cost of $1371.00 will cover all Board members in case they would be sued. The total cost MMHOA paid for this 2022-2023 insurance is $3,771.00. O. Alvarez asked for a motion to approve the MMHOA insurance. A. Leal motioned to approve Bert Whisenant as the MMHOA insurance carrier. M. Clary seconded the motion. All members approved. Motion carried.
11. Reserve Community Room at Library for 2023 MMHOA Annual Meeting:
A. Leal will contact the Mission Speer Memorial Library to reserve the room for the 2023 MMHOA Annual Meeting which will take place on Saturday February 4th.
12. Board Vacancy & term of office 1–2-year positions: According to the MMHOA By-Laws the description of the Board of Directors terms is as follow:
Four (4) Directors should serve 2 years and the other three Directors should serve one (1) year. At the next annual meeting for the election of Directors, three (3) Directors will be elected for a term of two (2) years.
The elected Directors in February 2022 are:
O. Alvarez to complete previous president’s term – one (1) year. He stated he will serve as President – 2 years.
A. Leal – Vice President, he will serve 2 years.
M. Clary – Financial Secretary will serve 2 years.
B. Salinas – Secretary will serve 2 years.
A. Pena – Member at large will serve 1 year.
P. Bond – Treasurer term is for 2 years. This is her second year.
N. Ewasko - Member at Large position resigned on March 18, 2022.
At Next Annual Meeting MMHOA will need three new Board of Directors.
13. Next Board Meeting: July 27, 4:30 at Pool side. M. Clary offered to host the monthly meeting again.
14. Adjournment: P. Bond motioned to adjourn the meeting at 6:20. M. Clary seconded the motion. All approved. Motion carried.
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Mission Manor Homeowners Association Board Meeting July 27, 2022
location: 1813 N. Gastel
1. WELCOME: O. Alvarez welcomed everyone and asked everybody to sign in. He thanked everyone for attending the meeting and thanked M. Clary for hosting the meeting.
2. PUBLIC CONCERNS by MEMBERSHIP: The Board addressed some issues mentioned in an email sent to the board on July 25.
* the board will work with the 1614 Iowa owner to explain the importance of keeping the front of his house in accordance with MMHOA covenants. (The Board will need to see a variance from the owner.) The board will consider any request at a regular meeting and may consult with an attorney if necessary before proceeding.
* The board feels that it is better for everyone to sign the minutes instead of only one person, to show agreement on what was mentioned and to demonstrate that everyone was present at the meeting.
* The board agreed to deal with the "transfer fee" issue in accordance with each occurance.
The Board had a full discussion on all issues raised in the email and that were taken under advisement by the board.
3 POOL GROUNDS:
* Water levels in the pond: D. King is currently rationing the water of the grounds
* Pond fountain: He will keep an eye on the pond water level and if necessary he will pull the fountain to keep it safe.
* Salt Water pool: D. King informed that for $2200 MMHOA pool can be changed from chlorine and harsh chemicals to a saltwater pool. He explained that pool chemicals costs have gone up 100% since COVID and 30% during the last month. The board decided to take some time to investigate the benfits for the association to do the conversion. D. King, P. Bond, O. Alvarez, and B Salinas will get all the facts, reviews, and pros and cons to write a letter which will be hand delivered to the MMHOA community. It will also be posted on the bulletin board and the website.
* Area drought: Cities around Mission are starting to ration lawn watering.
4 JUNE 30TH BOARD MEETING MINUTES APPROVAL: P. Bond motioned to approve the minutes subject to changes. Leal seconded the motion. All board members approved, motion carried.
5. COMMUNITY ISSUES:
* 1612 Iowa collection on Transfer fee and dog issue: O Alvarez shared the statutes under 1588 law to determine if we can collect the transfer fee on this property. A. Leal will visit the owner to try to solve issues.
* 1604 Iowa dues collection: The board received the annual dues, late fees and accumulated interest.
6. TREASURER'S REPORT: P. Bond reported a bank balance of $47,299.52 as of today July 27, 2022. She mentioned she sends the MMHOA treasurer's monthly report to everybody and it is to be posted on the MMHOA website.
7. FINANCIAL SECRETARY REPORT:
Properties for sale: 1577 S. Gastel - offer posted/sale pending 1710 Rio Drive Sold/transfer fee pending
* M. Cleary and M. Botelho will work together to post on the website all MMHOA required form at the time of a house sale.
8. ARCHITECTURAL CONTROL COMMITTEE (A.C.C.)
* renovation of pool house: D. King presented various sketches. Two were choosen to start looking for quotes. The board will start working on getting information on these bids.
9. RESERVE COMMUNITY ROOM AT LIBRARY FOR 2023 MMHOA ANNUAL MEETING
* the Mission Speer Memorial Library is reserved for the 2023 MMHOA Annual Meeting which will take place on Saturday February 4th.
10. NEXT BOARD MEETING: August 25th, 4:30pm Cheryl Hansen who lives at 1618 E. Gastel offered to host the monthly meeting.
11. ADJOURNMENT: M. Clary motioned to adjourn the meeting at 6:37 pm. A. Leal seconded the motion. All Approved. Motion carried.
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Board of Directors Meeting Minutes
August 25th, 2022 Meeting Location: 1813 N. Gastel
Oscar Alvarez MMHOA president called the meeting to order at 4:45 PM.
Board Members attending: O. Alvarez-President, Pam Bond-Treasurer, Mary Clary-Financial Secretary, Abelino Leal-VP, and Blanca Salinas-Secretary. Alma Garza-Member at Large was absent. MM members attending: M. Botelho – A.C.C., Elaine Botelho, David King-Pool/Grounds, D. Solis and Belinda Leal.
Agenda Points:
1.Welcome: O. Alvarez welcomed everybody and asked everybody to sign in. He thanked everyone for attending the meeting and he thanked M. Clary for hosting the meeting.
2. Public Comments by Membership:
O. Alvarez received a call from the owner of 1713 E. Gastel regarding some improvements to the front of his property. He referred the owner to the A.C.C. and the A.C.C. took care of the issue.
O. Alvarez explained the difference between agenda point #2 “Public Comments by Membership” and agenda point #7 Community Issues. Agenda point #2 is part of the agenda to take care of members who want to come to the Board meetings to explain any situation that may suddenly arise.
3. July 27th Board Meeting Minutes Approval: A. Leal motioned to approve the minutes. P. Bond seconded the motion. All Board members approved; motion carried.
4. Treasurer’s Report:
P. Bond reported a bank balance of $44,629.11 as of today August 25th, 2022.
5. Financial Secretary Report:
*.Status of fees 1710 Rio Drive: Transfer fee received.
*.Properties for Sale: 1577 S. Gastel: Back in the market.
*.1602 Lakeside: New renter will move on September 1. M. Clary received all new occupant’s information.
M. Botelho posted on the MM website M. Clary’s information, as contact, and all MMHOA required forms at the time of a house sale.
1612 Iowa: The Board decided to stop pursuing to collect the Transfer fee after so much work done by all previous and new Board members. O. Alvarez made a motion to stop pursuing the collection of the transfer fee. A. Leal seconded the motion. All members agreed. Motion carried. The following reasons were stated:
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The seller went straight to the Realtor Company.
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The Realtor Company sent an email to a MMHOA previous president who had served the association about 10 years ago. The email was not answered by the deadline required.
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Title Company contacted the wrong person.
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The 10-day window for the MMHOA response expired.
6. Architecture Control Committee (A.C.C):
M. Botelho explained to the Board the June- July 2022 A.C.C. report. He provided two copies of the report: one for the financial secretary’s records and one for the Board secretary’s records. The report shows:
* 1602 E. Gastel Cir. – Remove a wooden ground level deck and replace it with concrete.
* 1716 Rio Drive – Replace existing fence and added new fence along N, W, & S property lines.
7. Community Issues:
Dog issue: Dog is gone.
Status on Bulletin Board: The B.B. has been improved. O. Alvarez suggested to add a light.
Posting of water restrictions: Water restriction have been posted on the B. B. and the website.
Monitoring on home improvements by membership: After an extensive discussion, the Board decided to make the following statement to monitor home improvements by the membership:
The general membership will not be required to seek an application from the A.C.C. for improvements made within the fenced back yard of their home unless a permit is required from the city for a permanent structure.
Better communication as Board Members: Pool hours issue:
The Board discussed what emails should be sent to the board of directors and what emails should be sent to the A.C.C. members, the pools/grounds person, and the consultants. All members agreed to respond to all emails.
Pool hours issue: The Board needs to monitor the children’s pool hours. A. Leal will continue gathering information on the pool keys.
Branch pickup days: Monday of the third full week of the month. It was mentioned that the city has been coming on different days as well.
8. Pool /Grounds:
* Pool discussion – saltwater v freshwater Pros/Cons: The Board members agreed to keep the pool water as is for now.
* Drafting letter to membership if necessary: not necessary
* Gazebo renovation: postpone for next year
* Pool house -cost estimate on proposals: M. Botelho suggested to work on the renovation of the pool-house. O. Alvarez asked M. Botelho and D. King to gather information for the next meeting.
9. Other Business:
* Labor Day gathering at pool side by membership & costs: The Board put together an invitation for the gathering on September 3rd. M. Botelho got a group for the musical entertainment and informed that the Neighborhood Watch members will bring “Taquitos”. He asked the Board for a decision to have music approved for the event. All Board members agreed to have the musical entertainment. The Board will provide hot dogs and water.
* Discussion of draft of annual dues invoices & occupancy forms- updates: M. Clary and B. Salinas are working on the updating of the 2022-2023 forms.
* Number of Board of Directors 2022-2023: M. Botelho suggested to change the number of the Board of Directors from 7 to 5. The Board decided to keep the numbers of Directors as 7 members.
10. Next Board Meeting: September 29th, 4:30 pm.
11. Adjournment: O. Alvarez motioned to adjourn the meeting at 6:40 pm. A. Leal seconded the motion. All approved. Motion carried.
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Mission Manor Homeowners Association, Inc.
1571 Gastel Drive Mission, Texas 78572
Meeting Minutes Date: Sept. 29th, 2022 time: 4:30 meeting place: 1813 N Gastel
Oscar Alvarez MMHOA president called the meeting to order at 4:38 PM.
Board Members attending: O. Alvarez-President, Pam Bond-Treasurer, Mary Clary-Financial Secretary, Abelino Leal-VP, and Blanca Salinas-Secretary. Alma Garza-Member at Large was absent. MM members attending: M. Botelho – A.C.C., Elaine Botelho, David King-Pool/Grounds, and Belinda Leal.
Agenda Points:
Welcome: O. Alvarez welcomed everybody and asked everybody to sign in. He thanked everyone for attending the meeting and he thanked M. Clary for hosting the meeting.
Public Comments by Membership:
The MM Association Board members received a “Thank you Letter” from Jay Walker from Phase 1. She just wanted to express her gratitude for being invited to the “Labor Day Picnic”. All members agreed to send a short note to acknowledge her ‘Thank you” note.
Mr. Botelho presented information on “Texas Property Code 209.005 Association Records” to the Board. He explained that the MM Association may adopt a records production and copying policy that prescribes the costs the association would charge for the compilation, production and reproduction of information requested by a MM member or any other institution. This policy would help to recoup the cost of the copies and the time spent looking for the requested documents. M. Botelho provided an example of which documents might be requested and the cost the association might establish. If the MM Association Board decides to adopt this kind of policy, it would have to be recorded at the Hidalgo County courthouse before the Association may charge any amount for the copying or reproduction of any MM membership documents.
Mr. Alvarez suggested to talk with the MM Association Lawyer to work on this kind of policy and find out what would be the cost.
August 25th Board Meeting Minutes Approval: A. Leal motioned to approve the minutes. P. Bond seconded the motion. All Board members approved; motion carried.
Treasurer’s Report: Bond reported a bank balance of $42,292.17 as of today September 29th, 2022.
Financial Secretary Report:
1577 S. Gastel: Still in the market 1582 S. Gastel: Off the market
1602 Lakeside: New renter, only one occupant 1618 E. Gastel: Closing and transfer fee – pending
1553 E. Gastel: Closing and transfer fee – pending
Mr. Alvarez asked for an update on the “Annual Dues” and “Occupancy” forms. M. Clary and B. Salinas reported that all forms are updated except for the recently sold properties. B. Salinas suggested to add a line on the “Occupancy” form to collect the pool key number of each property. There was no action on this suggestion.
Architecture Control Committee (A.C.C):
Pool House Update & Consideration of Proposals: A. Leal informed the conversation he had with a contractor. Unfortunately, the contractor did not present a written form for the renovation. This issue will continue to be investigated.
M. Botelho explained to the Board the August 2022 A.C.C. report. He provided two copies of the report: one for the financial secretary’s records and one for the Board secretary’s records. The report shows: * 1700 Rio Drive: New wood fence on north property line (49 ft.)
M. Botelho presented the Board a report on the “Owner yard maintenance obligations” under covenant Section 8:01A. In this report he explains a summary of the A.C.C. observations: a). 12 properties with Rock front excessive weed growth b). 3 properties with excessive weed growth in and along the sidewalk (owner sidewalk responsibility is covered under Section 8.01A)
The A.C.C. recommends that a general reminder letter outlining the obligations of property owners under covenant section 8.01A be sent to all property owners as soon as possible. The Board decided to include this letter in the first annual mailing which the Board will send the second week in November.
M. Botelho presented a summary of the different kind of signs the association allows in the community. The Board would have to monitor the amount of the displayed signs.
Community Issues:
Discussion of Labor Day gathering & future membership gatherings: The Board members discussed the “Labor Day Picnic” event and decided to maybe plan other events, maybe during Thanksgiving or Christmas.
Pool /Grounds: D. King informed that many MM members are disappointed that the “Saltwater Pool Project” was not approved by the Board. O. Alvarez explained that the Board will first work on the Pool House so that the Board has a place to conduct the meetings, then the gazebo will be next in line and finally the board will consider the conversion of the chemical water pool to a saltwater pool.
Other Business:
* Discussion of possible appointment of Budget & Audit Committees: P. Bond discussed the appointments of Mrs. Elaine Botelho and Janie Ponce to be part of the 2022 Audit Committee. O. Alvarez asked for a motion to approve Mrs. Elaine Botelho and Janie Ponce to be part of this committee; A. Leal made the motion, M. Clary seconded, all members in favor. Motion carried.
P. Bond suggested that some Board members be part of the Budget Committee. She would like to have everybody’s input to decide the appropriate amounts for each category in the budget. O. Alvarez suggested A. Leal, M. Clary, and D. King to be part of this committee. He asked A. Leal to be the Chairperson of this committee. This committee will meet during the following 2 or 3 weeks to start putting together the 2023 budget.
Website – Privacy Policy Statement: M. Botelho explained the Board members that the MM Association needs to have in place a Privacy policy to assure the MM membership that the MM website does not collect any information on the membership or on anybody who visits the MM website. He also suggested that L. Graham and him would need to work together to better coordinate the use of both MM websites.
The Basic rules placement was discussed, but there was no decision taken at this time.
Next Board meeting: October 27, at the pool side at 4:30 pm
Adjournment: O. Alvarez motioned to adjourn the meeting at 6:25. P. Bond seconded the motion, all in favor. Motion carried.
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Board of Directors Meeting October 27, 2022 Location: pool grounds
Oscar Alvarez MMHOA president called the meeting to order at 4:34pm.
Board Members attending: O. Alvarez - president, Pam Bond - treasurer, Abelino Leal - VP, Alma Garza - member at large, and Blanca Salinas - secretary. Mary Clary - financial secretary was absent. MM members attending: M. Botelho - ACC, Elaine Botelho, David King - pool/grounds.
Agenda points:
1...welcome: O. Alvarez welcomed everybody and asked everybody to sign in. He thanks everyone for attending the meeting.
2...Public Comments by Membership:
Texas Property Codfe 209.005
O. ALvarez contacted the office of Mr. D. Davis (attorney). Currently he is out of his office due to sickness. Other suggestions for MMHOA to acquire a policy to recoup the cost of copies and time spent looking for documents was discussed. The Board decided to put this issue on hold.
Discuss 8.02 from MMHOA Covenants
MMHOA Board decided to include a letter to remind section 8.01 from covenants in first mailing.
Christmas committee report
E. Botelho explained that she asked Maribel Alvarado and Norma Alvarez to be part of this committee. She will meet next week with Sargent Rodriguez of the Mission P.D. to coordinate the donations for the children. She asked the Board to approve December 10th as the date of th Christmas party and permission to have music around the pool. All board members approved the date and the permission to have music at the pool. She informed that the committee has $118.00 left from the Labor Day party. O Alvarez donated $100.00 more at this time. Mrs. Botelho said that she will write an invitation to include that there would be a donation for toys, the time of the party and what foods the committee would want th MMHO membership to share at the party. She asked all to join the Christmas committee on Sunday after Thanksgiving to decorate the pool area.
3...September 29th Board Meeting minutes approval
A. Leal motioned to approve the minutes. P. Bond seconded the motion. All Board members approved; motion carried.
4...Treasurer's Report
P. Bond reported a bank balance of $41,090.24 as of today October 27th, 2022.
Budget Committee
M. Clary, A. Leal, and P. Bond met to look and compare previous years budgets. Based on this information, they budgeted a 10% increase in most of the budget sesctions. The conversion of the pool to saltwater will be included in the budget. The committee will continue to meet to finalize details.
5....Financial Secretary Report
1577 S. Gastel: still on market - 1582 S. Gastel: back on market - 1602 Lakeside: new renter, only one occupant - 1618 E. Gastel: transfer fee received - 1553 E. Gastel: transfer fee received - 1714 Rio Drive: sold closing and transfer fee pending
6...Architectural Control Committe (ACC)
Pool House update & consideration of proposals. Mr. Botelho presented th Board two renovation proposals from Jorge Garcia of A&A Carpentry and Woodworks who is an independent contractor. The Board discussed the 2 proposals on the bath house renovation and agreed on proposal #2. The rnovation will include handicap access. The labor cost estimate is about $10,200. After a full discussion Mr. Alvarez asked for a motion to accept this proposal. A. Leal made the motion. P. Bond seconded. All members agreed. Motion carried Here is a copy of the two proposals for all membership information:
Mr. Botelho explained that there were no ACC application this month.
7....Community Issues: There were no issues
8...Pool/Grounds: D. King advised that there were no issues.
9...other business: First annual meeting mailing will be sent the first week in December. Tree and palm trimming will be done next year.
The next board meeting will be Novembr 30th at the pool side at 4:30 pm
10...O. Alvarez motioned to adjourn the meeting at 6:00pm. P. Bond seconded the motion, all in favor. Motion carried.
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Board of Directors Meeting November 29, 2022
Location: 1813 N. Gastel time: 4:30 PM
Oscar Alvarez MMHOA president called the meeting to order at 4:35 PM.
Board Members attending: O. Alvarez-President, Pam Bond-Treasurer, Alma Garza-Member at Large, Mary Clary-Financial Secretary and Blanca Salinas-Secretary. Abelino Leal-VP was absent. MM members attending: M. Botelho – A.C.C., Elaine Botelho, David King-Pool/Grounds.
Agenda Points:
1. Welcome: O. Alvarez welcomed everybody and asked everybody to sign in. He thanked Mary Clary for hosting the meeting and everyone for attending.
2. Public Comments by Membership:
- Alvarez and M. Botelho will meet to find a new attorney who would take care of the MMHOA legal matters, and to work on several issues:
- Update the MMHOA “Basic Rules”
- Keep record of pool keys (Abelino Leal)
- Texas Property Code 209.005: MMHOA copying documents policy
- Different kind of signs been displayed on the community
- Alvarez suggested to include in the budget $5,000.00 for attorney’s fees. He will communicate with Josh Cummings from the law firm of Atlas & Hall to establish hourly rate to put in place a Board policy on all Freedoms of Information Requests.
- Christmas Committee Report:
Mrs. Botelho explained that the Christmas Committee three volunteers will work on:
- Norma Alvarez will oversee the food, drinks and setting up for that.
- Maribel Alvarado will take care of the decoration.
- Elaine Botelho will organize the tables, take care of toys and monetary contributions, coordinate the musical volunteers, manage MMHOA members who have expressed their willingness to share things like coffee makers. She will contact the Police Department to come to the Christmas Party to accept the MMHOA membership toys and monetary contributions.
3. October 27th Board Meeting Minutes Approval: P. Bond motioned to approve the minutes. M. Clary seconded the motion. All Board members approved, motion carried.
4. Treasurer’s Report P. Bond reported a bank balance of $37,986.19 as of today November 29th, 2022.
Budget Committee: M. Clary, A. Leal and P Bond will continue to meet to finalize all details.
5. Financial Secretary Report:
1577 S. Gastel: Still in the market 1582 S. Gastel: Still in the market 1714 Rio sold closing and transfer fee pending
6. Architectural Committee
Pool House update and consideration of proposals. Proposal #2 discussed at October 27th meeting was recinded because relocations of the restrooms into the present shower area would not result in handicap compliant rooms without major changes to the existing structure and plumbing all at much greater expense than anticipated. O. Alvarez motioned to recind the vote of approval taken at then last meeting. P. Bond seconded the motion. All members approved. Motion carried. Board will continue to develop other proposals to make the right decision to build a suitable MMHOA boardroom. The ACC reported no applications for the month of October.
7. Community Issues: There were no issues
8. Status on Pool/grounds
The pool needs a six port module for the cleaning jets with a cost of $310.77. Also the closk at the pool needs renovated, its cost is not determined. Palm trimming needs to be done now with an estimated cost of $500.00. P. Bond will take care of it.
9. Other business:
Secretary's report on mailing of annual dues invoices, occupancy forms, 8.01 letter and President's letter. All forms have been mailed. The Board thanks everyone involved in completing this important task. Preparing letter announcing 2023 Annual meeting: Secretary will start compiling all necessary documents for upcoming 2023 MMHOA Annual meeting.
Discussion of rental properties and acquiring informaton on renters. MMHOA Board will keep a list of all properties that are for rent and find a way to communicate with owners to assure that they need to provide the occupancy forms before the renters move in.
Set next board meeting for December 15, 2022.
10. Adjournment
O. ALvarez motioned to adjourn. P. Bond seconded the motion. Motion carried.
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